The following instructions are helpful for your organization as you navigate through OrgSync.

How to Create a Form

How to Create a Mass Text

How to Create a Poll or Survey

How to Create an Event

How to Create a File

The Leadership Newsletter is circulated monthly to student leaders. It includes information about programming, student groups, and activities going on around campus. The newsletter is coordinated by the Graduate Assistant for Leadership.

If you would like to request a copy, or are interested in being featured in The Leadership Newsletter, please contact Charlie Warner (Director of Student Leadership and Involvement):



The following manuals are helpful for specific officers to review as a resource for best practices in how to do his/her job, and strategies for success specific to WCU.







Level_I_Icebreakers - In order to assist group members with getting to know one another or getting reacquainted with one another, Level I icebreakers may be a primary tool in facilitating such a process.

Level_II_Icebreakers - When you select a Level II Icebreaker, it is clear that your group members know one another; however, they have not had a great deal of experience working together as a unit and/or team.

Level_III_Icebreakers - When a group leader/facilitator chooses the Level III Icebreakers, he or she should understand that the group/organization is acquainted and has worked together as a group before. Ideally, these activities will assist a group/organization in becoming a more trusting group.

T.J. Sullivan - The Hungry Student Leader Blog (
Simon Sinek - Start With Why (
Student Leader Magazine - (

Feel free to review the list of frequently asked questions. For face-to-face personal instruction on any of these topics, arrange to speak with a Leadership Consultant or visit the Leadership Resource Center in 218 Sykes.

Starting an Organization - Please see the STEPS for establishing a new organization.

Steps for New Organization Recognition

The first step is to meet with Meghan Gaffney, the interim Assistant Director of Student Involvement & Greek Life, in the Student Affairs Office, Sykes Student Union 238. You set up an appointment with Meghan by contacting the Student Affairs front desk via telephone 610-436-2117.
At this meeting, you will go over all steps of the SGA recognition process and be directed to several forms that can be found online here -
Campus Facilities: Usage and Reservation Policy

Advertising Procedures
Advertising Policy
Advertising Approval Guide

 Contracts Policy
Contracts Policy

Vendor Policy
Outside Vendors

Statement on Sexism
Statement on Sexism
Establishing and Registering Student Organizations: Procedures
Procedure to Start a New Organization
Student Government Association (SGA) and the Office of Student Leadership and Involvement (LEAD) are responsible for the procedure of starting or reviving student organizations, groups, and clubs at West Chester University.

SGA Approval Process:
As an initial step, students interested in forming a new student organization on campus should meet with the director of student leadership and involvement. The director will review the policies and procedures that need to be followed to establish a new group on campus. The director is located in 238 Sykes Union, 610-436- 2117. If the group is a proposed Sports Club, the director of recreation and leisure programs will be invited to participate in the meeting. After meeting with the director the group should proceed with the following steps:
  1. Fill out the Request to Organize Form and return it to 238 Sykes Union.
  2. Establish an organization.
  3. Secure an adviser for the organization, i.e., a faculty member or administrator.
  4. Draw up a constitution/set of bylaws for the organization that models the master copy provided during the initial meeting with the director of student leadership and involvement.  Click here for Sample Bylaws.
  5. Submit the constitution to the SGA parliamentarian: (a) Give the SGA parliamentarian the name of the organization's representative who can be reached to answer questions concerning the organization and the by-laws. (b) Stipulate in writing whether the organization intends to be funded by SGA or wishes to be a nonfunded organization (not needing any money at all). This form is also provided in the initial meeting. (c) Submit six copies of the by-laws along with the Request for Funding Form. (d) Present a list of at least seven proposed club members with student ID numbers.
  6. The SGA parliamentarian will present the constitution to the By-Law Review Committee.
  7. Upon approval of the By-Law Review Committee, the by-laws will be submitted to the SGA Senate for approval or rejection.
  8. If the by-laws are approved by the Senate, they are automatically forwarded to the vice president for student affairs, the president of the University, and the SSI Board of Directors. If the presence of the organization is contrary to the mission of the University or presents undue hardship and/or liability to the University and Student Services, Inc., then any of the above have the power to reject the by-laws regardless of SGA Senate action.
  9. After the by-laws are accepted, the organization is placed on probation for one calendar year. At the end of the probation period, barring any problems, the organization will be formally recognized by the SGA Senate. The organization is also responsible for filling out the WCU Student Organization Registration Form, which is kept on file in the Office of Student Leadership and Involvement. This form must be updated by May 1 of each year to maintain the student organization's official status. Additionally, a membership roster is due by the end of each fall semester.
To ensure an accurate listing of all student organizations and advisers, the University requires all student organizations to register formally with the Office of Student Leadership and Involvement in 238 Sykes Union. To be an official student organization at West Chester University a group must:
  1. be officially approved by SGA through the formal student government approval process;
  2. agree to abide by the University policies and regulations as outlined in the Student Code of Conduct;
  3. have an official adviser who is currently a faculty, administrator, or staff member at the University; and
  4. register with the Office of Student Leadership and Involvement, 238 Sykes Union. In addition, a copy of the organization's current by-laws must also be attached to the WCU Student Organization Registration Form as well as an updated membership roster. Every year, that is, on an annual basis, all organizations are required to register with the Office of Student Leadership and Involvement by May 1. Any changes in officer and/or adviser information that occurs during the academic year must be changed on the official WCU Student Organization Registration Form, which is kept on file in the Office of Student Leadership and Involvement.
Please note that student organizations that do not register with the Office of Student Leadership and Involvement will lose their status as a recognized group on campus. Loss of recognition precludes any group from financial assistance, use of University facilities and services, and using the name of West Chester University to represent the organization.

Space Reservations
The Sykes Student Union Office, in 116 Sykes, is the starting point for all student organizations that plan to use University facilities for any of their group's activities, meetings, programs, or special events.

To see an outline of the procedures for space reservations, click here.
SSI Van Usage
Advertising Policy
For information regarding the Advertising Policy, click here.

Advertising Approval Guide
For information regarding where you can post advertisements and who to contact, click here.
Contracts Policy
In order to ensure that agreements for services are legal and appropriate, there are policies for all officially recognized West Chester University student organizations regarding contracts.

For information regarding Contracts Policies, click here.
Outside Vendors
For information regarding outside vendors selling items on University property, click here.
Statement on Sexism
For information regarding the campus Statement on Sexism, click here.